Trucking Accounting
UK trucking companies and owner-operators must manage complex financial operations including HGV capital allowances, driver employment costs with CPC training obligations, fuel duty tracking and potential rebates, DVSA compliance and vehicle testing costs, tachograph record-keeping requirements, and customs documentation for international haulage. The IR35 rules around owner-drivers versus employed drivers are a key consideration.
Our trucking accounting services handle HGV acquisition and financing, driver payroll and settlements, fuel cost management, DVSA compliance tracking, customs and T1/T2 transit documentation for cross-border haulage, load-based profitability analysis, and Corporation Tax planning including first-year allowances on qualifying vehicles.
What's Included
Comprehensive services tailored to your industry needs
Industry-Specific UK Expertise
Key UK Challenges
Complexities you face
- HGV acquisition and financing — purchase, HP, or lease with different tax and accounting implications
- Driver employment costs — CPC training, tachograph compliance, and overnight subsistence allowances
- Fuel duty and cost management across a fleet of HGVs with varying fuel efficiency
- DVSA compliance — operator licence conditions, annual vehicle testing, and roadside inspections
- Cross-border haulage — T1/T2 transit documentation, ECMT permits, and cabotage rules post-Brexit
- Load-based profitability — tracking revenue and costs per load, route, and customer
Tax Considerations
HMRC rules & reliefs
- Capital allowances — new HGVs qualify for full expensing (100%); AIA on second-hand vehicles
- First-year allowances — zero-emission HGVs qualify for 100% first-year allowance
- Fuel duty — currently frozen at 52.95p per litre; VAT on fuel recoverable for business use
- Driver subsistence — HMRC approved rates for overnight stays away from base
- IR35 — owner-operators providing their own HGV and services may be inside or outside IR35
- Corporation Tax — 25% on profits; HGV investment timing critical for tax planning
How We Help
Our tailored solutions
- HGV fleet cost management and capital allowance claims (full expensing, AIA, or writing down)
- Driver payroll processing including subsistence allowances and CPC training costs
- Fuel cost tracking, VAT recovery, and consumption efficiency analysis
- DVSA compliance cost tracking and operator licence maintenance
- Cross-border customs documentation support for European haulage
- Load and route profitability analysis for operational decision-making
Ready to Simplify Your Trucking Finances?
Get a free consultation with our industry specialists and discover how we can help your business thrive.
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